My team and I rely exclusively on our planning software, eventPERCH. Built from over 30 years of experience planning ultra-luxury events, it’s our behind-the-scenes command center, connecting timelines, budgets, and payment schedules into one streamlined system so we can execute with precision, every time.

In order to arrive as refreshed and ready as possible, I always pack for comfort and ease. Apple AirTags mean I don’t need to worry about losing my luggage, while a portable luggage scale ensures no surprises at check-in. A travel charger ensures you’ll never be without power, and headphones allow you to recharge mentally before the busy days ahead.
 
It’s also important to arrive looking my best: I take my event attire in a separate dress bag, and wear a silk sleep mask on the flight if it’s overnight. My Joanna Vargas face mask and Patchology lip gloss are little rituals of mine that have become non-negotiables. 

Don’t make the mistake of thinking that travel time is downtime. Instead, remember that you can use this time wisely to maximize your potential as a planner. Not only can you be mentally preparing by running through checklists and plans, but you can also focus on professional development. 

Travel time is never wasted time. Use long flights to mentally review timelines, visualize guest flow, or invest in your professional growth. I always bring an inspiring book—favorites include The Confidence Code by Katty Kay and Claire Shipman and Unreasonable Hospitality by Will Guidara—reminders that confidence and service are as essential to our craft as timelines and budgets.

Luxury destination weddings, whether along the Amalfi Coast, in the vineyards of France, or on a private family estate, require a planner to operate at the highest level of professionalism. Clients entrust us not only with the vision of their day but also with the confidence that no matter the circumstance, we are prepared.

The distinction between a capable planner and an exceptional one often comes down to this: preparation. An exceptional planner anticipates the unexpected, thinks through every possible scenario, and carries with them the tools to solve problems gracefully, without ever breaking stride. Guests may never know what could have gone wrong, but the couple will always remember that you handled everything seamlessly.

That’s why what you pack matters. Every item you bring is an extension of your professionalism, your foresight, and ultimately your reputation. Below, I’m sharing the packing essentials that have elevated my own practice—and that I encourage you to consider as you step into the world of destination events.

Packing for a destination wedding is not simply about what fits in your suitcase. It is about anticipating needs, eliminating stressors, and creating an environment where your couple and their guests experience effortless joy.

When you are prepared for every possibility, you create the space to focus on what matters most: crafting extraordinary celebrations that feel as natural as they are unforgettable.