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As an event planner, the ability to efficiently manage budgets is of equal (if not a little more) importance than your all-encompassing timeline and communication skills. After all, stewarding someone else's spending pot is stressful even at the best of times. eventPERCH ditches complicated spreadsheets and dreaded Excel formulas to do the math for you. The dynamic, easy-to-use budgets auto-calculate every update, eliminating the risk of broken formulas or finding out at the 11th hour that you’ve gone woefully over budget. You can view your budget at a Project-level, or swoop down to take a look at the finer details and filter your finances by event or by vendor. 

The best feature, you might ask? Assign our advanced “Payment Group” tag to each line item to ensure no money is left on the table (more on this later!). To top it all off, when it’s time to present your budget to the client, you can export a beautifully branded PDF that looks as professional and polished as the events you produce. 

BUDGETS THAT ADAPT ON THE FLY

We wanted to build a system that adapts to changes on the fly, because, let’s face it, events are living, breathing beasts - and your systems should be, too. 

Any planner worth their salt knows that an iron-clad timeline is the backbone of a successful event; you need to know what is happening and in what order to execute everything to perfection. One misstep, and the whole production could wobble. One small change, and you have to go back to the drawing board. When time is money (and let’s face it, is there ever enough time?!), you need to be equipped with a system that works for you, not against you.

But what do we mean by this? Timelines have historically been that annoying document that constantly requires attention, necessitating multiple rounds of updates depending on who needs what information, and when. 

With eventPERCH, you can choose how you want to see your information. Whether you’re operating at the Event-level or the Project-level, any changes you make will automatically sync across your entire project, ensuring that there is no overlap of information, duplicate entries, or glaring errors. Why not take it a step further with one of our advanced features and get familiar with our Smart Sequencing to expedite edits?

At Easton, we believe that the less information you give people, the more compliant they will be. This manifested itself in physical form by way of our “Filter” feature. Set your team up for success and tailor your timelines - you can sort by event, date, vendor, location, or tag. 


TIMELINES THAT SOAR WITHOUT
TURBULENCE 

No more winging it. It's time to make planning effortless.

With effortless adjustments that can be made on the fly, eventPERCH guarantees a smooth landing. But what makes our software distinct from other event planning apps? We kept our focus narrow, targeted three key pain points, and ensured they worked in unison to minimize human error. eventPERCH is designed to focus on the three non-negotiables of exceptional planning: dynamic timelines, integrated budgeting, and automated payment tracking. 

Unlike generic project management tools, eventPERCH offers seamless, real-time integration between all three features (timelines, budgets, and payment schedules). In other words, part of its intelligent design is to help eliminate inefficiencies and careless errors across all three platforms, ensuring accuracy and, in turn, achieving peace of mind. 

Empowering professionals and creatives to manage complex projects with ease, eventPERCH automates everything from internal payment tracking to custom, branded exports for budgets and financial reporting. Put simply, eventPERCH was built to elevate your internal processes, ensuring your events are as organized as they are luxurious. After all, a pilot wouldn’t fly his airplane without his co-pilot, so why plan without the systems in place to reliably support you? 


SMOOTH LANDINGS: THE ULTIMATE PLANNING SOFTWARE CHECKLIST

Anyone who works in the event industry knows that keeping track of the countless tasks, to-dos, and tedious follow-ups can feel like a loser's game. The nature of being in the hospitality or “service” industry comes with its own form of currency, and the exchange rate is high. High risk, high rework… and no room for error. 

Although we are a relatively new industry, our small market share accounts for billions of dollars. Yet the technology we have to help us doesn’t seem to be fully caught up to speed or robust enough to manage what we need.
Systems that are confusing to navigate, with tools that don’t communicate with one another, can often create more internal chaos.

In fact, many of the systems available to us aren’t truly built for the scale and complexity of what luxury and Ultra-Luxury event planners do, and we waste countless hours manually updating spreadsheets, tracking payments across multiple platforms, and correcting timeline errors caused by human oversights. In an industry that demands perfection, this is far from ideal. 

We all know that seamless logistics are the foundation for producing exceptional events. That’s why Lynn Easton, the renowned wedding planner behind Easton Events and Easton Education, created eventPerch, a new project management system, built by planners, for planners. 

Drawing on Easton’s three decades of experience working in the luxury event space, eventPERCH is the result of years of refining internal processes to ensure the systems aren’t just better, but the very best they can be. Intuitive to use, quick to integrate, and ultimately, impossible to live without, eventPERCH demonstrates Lynn’s continued commitment to elevating her industry to the highest level. 

The number one thing we find industry creatives complain about is the constant tracking down of payments and chasing invoices. We’ve all lost countless hours of our lives to this, and it never seems to get any easier. That’s why eventPERCH has a fully automated system that does the tedious work for you. With our advanced coding, your budget essentially “talks” to your payment schedule in real-time. In other words, when you update line items in your budget, your payment schedule will automatically adjust.

eventPERCH also provides clear, detailed financial reporting on both a global scale and broken down by event. Want to see your payments broken down by vendor? Or by due date? We’ve got you covered there, too. Our customizable filter system enables you to view your financial information, your way. What’s more? You can export your reports as a PDF or Excel, and show your clients a clean, beautifully branded breakdown of the numbers. 

Think of eventPERCH as an investment in your future, a way of ensuring you are operating at your absolute optimum and standing out among your competitors in an ever-growing field. Let us provide you with the tools that empower you to work smarter, plan better, and take your business to extraordinary new heights. 

With intuitive tools, real-time insights, and streamlined communication features, eventPERCH saves you valuable time while enhancing the quality of your work. From simplifying day-to-day operations to elevating your client experience, it’s designed to support your growth. 

Sign up for a 30-day free trial so you can focus on creating unforgettable experiences, cultivating meaningful relationships, and building long-lasting success in the industry.

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